ASAP - Administration & Finance Coordinator

ASAP - Administration & Finance Coordinator (m/f/d)
As Administration & Finance Coordinator, you will play a central role in ensuring accurate financial administration while helping to maintain efficient day-to-day business operations. Working closely with leadership, external partners, and internal stakeholders, you will contribute to financial controls, reporting activities, administration, and process optimization.
ASAP - Administration & Finance Coordinator (m/f/d)
Our client is a well-established international membership-based organization headquartered in Zurich. Operating in a highly professional and collaborative environment, the organization supports a global network of stakeholders and relies on strong operational and financial processes to deliver its mission effectively. The team is seeking a hands-on finance and operations professional who enjoys balancing accounting responsibilities with wider business support activities
Description
Business Operations & Administration (50%)
Coordinate day-to-day office operations and administrative activities
Support leadership with meeting planning, governance activities, travel and documentation
Manage supplier relationships, contracts and service agreements
Coordinate employee administration and payroll processes
Maintain operational procedures, templates and internal records
Organise meetings, events and stakeholder communications
Support process improvements and business projects
Finance Administration (50%)
Process supplier invoices and employee expenses
Support accounts payable and receivable activities
Prepare payment runs and maintain accounting documentation
Perform account reconciliations
Support month-end and year-end closing
Assist with budgeting and reporting
Coordinate VAT documentation and audit requests
Liaise with external accountants and tax advisors
Profile
Bachelor's degree or equivalent qualification in Accounting, Finance, Business Administration, or a related discipline.
Fluent English, both written and spoken.
German language skills would be considered a plus.
1-5 years of experience as Executive Assistant, Senior Team Assistant, Office Manager, Operations Coordinator or Finance Administrator
Experience supporting finance-related administrative processes and travelmanagement
Exposure to AP/AR, invoice processing, expense management or bookkeeping
Knowledge of Swiss VAT processes is a strong advantage
Strong organisational and coordination skills
Excellent attention to detail
Comfortable working with Excel and ERP systems
Job Offer
Diverse position with exposure to both finance and operations.
International working environment with broad stakeholder interaction.
Opportunity to contribute to process improvements and organizational development.
Collaborative team culture with close interaction across functions. jpiddb52b11jm jit0936jm jiy26jm